Built for QuickBooks Online
Expense capture and approval that posts to QuickBooks.
Employees submit expenses with receipts on web or mobile. Approvers review and approve. Approved expenses become QuickBooks Online Purchase transactions—with receipts attached.
Job site materials
$248.50
Category: 6100 · Materials
Card: Company Visa ·••• 4821
Vendor: Home Depot
1 receipt attached
How it works
A straightforward flow from receipt to QuickBooks—no duplicate data entry for approvers.
- 1
Capture
Enter the expense details, select category, payment card, and vendor, and attach a receipt photo or PDF.
- 2
Submit
Employees send expenses for review. Drafts can be saved and finished later.
- 3
Approve
Owners and accountants approve or reject with a reason. Employees can fix and resubmit rejected items.
- 4
Sync
Approved expenses post to QuickBooks as Purchases. Receipts are linked to the transaction in QuickBooks.
What you get
Everything your team needs to capture, approve, and post expenses—without leaving QuickBooks behind.
Receipt capture
Attach PDFs and photos on web or mobile. Receipts stay with the expense through approval and sync.
QuickBooks Online sync
Post approved expenses as Purchases using your synced chart of accounts, payment cards, and vendors.
Approval workflow
Submit, approve, reject with reasons, and resubmit—without losing history or receipts.
Job costing
Optionally assign customer and job on each expense when your workspace uses job tracking.
Role-based access
Separate experiences for employees, approvers, owners, and read-only viewers across the workspace.
Receipts in QuickBooks
Receipt files are attached to the QuickBooks Purchase so your books and backup stay together.
Works with QuickBooks Online
Connect your QuickBooks company once, sync accounts, vendors, customers, and jobs, then let approved expenses flow in as Purchases with the right category, card, and payee.
QuickBooks and Intuit are trademarks of Intuit Inc. Expenz is not affiliated with or endorsed by Intuit.
Built for your whole team
Employees
Capture expenses quickly from the field or office. Submit when ready.
Approvers
Review a clear queue, approve or reject with context, and monitor QuickBooks sync status.
Owners & accountants
Connect QuickBooks, sync reference data, and manage workspace settings and policies.
Ready to sign in?
Expense capture, approval, receipts, and QuickBooks Purchase sync. Card feeds, bank reconciliation, and automated receipt email intake are not part of the current release.